Partnering to Help Your Dental Practice Affordably Meet The Demands of Today's Information Technology!

Securing your digital assets doesn't have to be like pulling teeth...Think of it simply as a flossing exercise done to avoid the costly consequence of compromise!

HIPAA Survival Guide- The HIPAA Survival Guide attempts a "forest from the trees" overview of the both the HIPAA Privacy Rule and the HIPAA Security Rule. The genesis of these rules is covered in the HIPAA and HITECH Act Background section. This Survival Guide only targets a subset of Covered Entities, namely providers. Furthermore, the HIPAA Survival Guide focuses mostly on small providers, since this group will clearly be the most challenged by new laws and regulations, especially if their baseline understanding of HIPAA is lacking.

HIPAA & HITECH Act Definitions ( 160.103)(45 C.F.R. 164.501):

 

Covered Entity:
    (3) Health care providers who transmits any health information in electronic form in connection with a transaction covered by this subchapter.
Health care provider:
Health care provider means a provider of services as defined in section 1861(u) of the Act, 42 U.S.C. 1395x(u), a provider of medical or other health services as defined in section 1861(s) of the Act, 42 U.S.C. 1395x(s), and any other person or organization who furnishes, bills, or is paid for health care in the normal course of business.
Business Associate:
    (1) Except as provided in paragraph (2) of this definition, business associate means, with respect to a covered entity, a person who:
        (i) On behalf of such covered entity or of an organized health care arrangement (as defined in 164.501 of this subchapter) in which the covered entity participates, but other than in the capacity of a member of the workforce of such covered entity or arrangement, performs, or assists in the performance of:
            (A) A function or activity involving the use or disclosure of individually identifiable health information, including claims processing or administration, data analysis, processing or administration, utilization review, quality assurance, billing, benefit management, practice management, and repricing; or
            (B) Any other function or activity regulated by this subchapter; or
        (ii) Provides, other than in the capacity of a member of the workforce of such covered entity, legal, actuarial, accounting, consulting, data aggregation (as defined in 164.501 of this subchapter), management, administrative, accreditation, or financial services to or for such covered entity, or to or for an organized health care arrangement in which the covered entity participates, where the provision of the service involves the disclosure of individually identifiable health information from such covered entity or arrangement, or from another business associate of such covered entity or arrangement, to the person.
    (2) A covered enlitity participating in an organized health care arrangement that performs a function or activity as described by paragraph (1)(i) of this definition for or on behalf of such organized health care arrangement, or that provides a service as described in paragraph (1)(ii) of this definition to or for such organized health care arrangement, does not, simply through the performance of such function or activity or the provision of such service, become a business associate of other covered entities participating in such organized health care arrangement.
    (3) A covered entity may be a business associate of another covered entity."
Electronic Media means:
    (1) Electronic storage media including memory devices in computers (hard drives) and any removable/transportable digital memory medium, such as magnetic tape or disk, optical disk, or digital memory card; or
    (2) Transmission media used to exchange information already in electronic storage media. Transmission media include, for example, the internet (wide-open), extranet (using internet technology to link a business with information accessible only to collaborating parties), leased lines, dial-up lines, private networks, and the physical movement of removable/transportable electronic storage media. Certain transmissions, including of paper, via facsimile, and of voice, via telephone, are not considered to be transmissions via electronic media, because the information being exchanged did not exist in electronic form before the transmission.
Transaction means:
Transaction means the transmission of information between two parties to carry out financial or administrative activities related to health care. It includes the following types of information transmissions:
        (1) Health care claims or equivalent encounter information.
        (2) Health care payment and remittance advice.
        (3) Coordination of benefits.
        (4) Health care claim status.
        (5) Enrollment and disenrollment in a health plan.
        (6) Eligibility for a health plan.
        (7) Health plan premium payments.
        (8) Referral certification and authorization.
        (9) First report of injury.
        (10) Health claims attachments.
        (11) Other transactions that the Secretary may prescribe by regulation.
Disclosure:
means the release, transfer, provision of, access to, or divulging in any other manner of information outside the entity holding the information.
Definition of Breach:
A breach is, generally, an impermissible use or disclosure under the Privacy Rule that compromises the security or privacy of the protected health information such that the use or disclosure poses a significant risk of financial, reputational, or other harm to the affected individual.
There are three exceptions to the definition of "breach." The first exception applies to the unintentional acquisition, access, or use of protected health information by a workforce member acting under the authority of a covered entity or business associate. The second exception applies to the inadvertent disclosure of protected health information from a person authorized to access protected health information at a covered entity or business associate to another person authorized to access protected health information at the covered entity or business associate. In both cases, the information cannot be further used or disclosed in a manner not permitted by the Privacy Rule. The final exception to breach applies if the covered entity or business associate has a good faith belief that the unauthorized individual, to whom the impermissible disclosure was made, would not have been able to retain the information.
Health Information:
means any information, whether oral or recorded in any form or medium, that:
    (1) Is created or received by a health care provider, health plan, public health authority, employer, life insurer, school or university, or health care clearinghouse; and
    (2) Relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.
Individual:
means the person who is the subject of protected health information.
Individually Identifiable Health Information:
is information that is a subset of health information, including demographic information collected from an individual, and:
    (1) Is created or received by a health care provider, health plan, employer, or health care clearinghouse; and
    (2) Relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual; and
        (i) That identifies the individual; or
        (ii) With respect to which there is a reasonable basis to believe the information can be used to identify the individual.
Protected Health Information:
means individually identifiable health information:
    (1) Except as provided in paragraph (2) of this definition, that is:
        (i) Transmitted by electronic media;
        (ii) Maintained in electronic media; or
        (iii) Transmitted or maintained in any other form or medium.
    (2) Protected health information excludes individually identifiable health information in:
        (i) Education records covered by the Family Educational Rights and Privacy Act, as amended, 20 U.S.C. 1232g;
        (ii) Records described at 20 U.S.C. 1232g(a)(4)(B)(iv); and
        (iii) Employment records held by a covered entity in its role as employer.
Use:
means, with respect to individually identifiable health information, the sharing, employment, application, utilization, examination, or analysis of such information within an entity that maintains such information.

Practice Management:

Digital Imaging:

Dental.com

Dentrix

Dolphin

Eaglesoft

Open Dental

Orthotrac

Practice Works

Softdent

TDO

...and more!

Air Techniques

Apteryx

Dexis

Digital Doc

Instrumentarium

Kodak

Planmeca

Schick

Sirona

Sopro

Sordex

XDR